The general meeting is PRD’s supreme authority.
PRD holds its annual general meeting before the end of April.
The annual general meeting is convened at no less than four weeks’ electronic notice to each member and PRD must receive members’ notice of attendance for the general meeting no later than one week before the general meeting. Each member may be represented at general meetings by no more than two persons. Notice of the name(s) of the representative(s) must be given before the final date for registration.
Members unable to attend the general meeting may cast their votes electronically. Electronic voting must have been completed no later than one week before the general meeting.
Proxies may be issued to other members or an external representative in connection with any general meeting.
The agenda of the annual general meeting must include the following items, at a minimum:
- Election of chairman of the meeting
- Presentation of the operating and financial review for approval
- Presentation of the financial statements for approval
- Approval of the annual transparency report
- Presentation of budget for information
- Any amendments of the statutes
- Decision on the general policy for revenue distribution to right holders
- Decision on the general policy for use of non-distributable funds
- Decision on the general investment policy
- Decision on the general policy for deductions from revenue to right holders
- Decision on the use of non-distributable funds
- Election of board members; see article 10.3
- Election of two alternates for one-year terms
- Approval of fees to board members
- Election of the Organisation’s auditor
- Other proposals from the board
- Proposals from the members
- Any other business
In order to be submitted to the annual general meeting, members' proposals for the agenda must have been received by the board no later than on 15 March.
Each member has one vote at general meetings. However, members having received a total revenue of less than DKK 1,500 from the Organisation over the previous three calendar years has no right to vote at general meetings.
In addition, each member has the following votes depending on the revenue received from the Organisation in the previous calendar year:
DKK 10,000-99,999: One additional vote
DKK 100,000-499,999: Three additional votes
DKK 500,000-1,000,000: Five additional votes
More than DKK 1 million: Ten additional votes
Any member can propose candidates for the board. In order to be submitted to the general meeting, proposals for candidates must have been received by the board no later than on 15 March in the relevant year. Members must be notified of such proposals concurrently with the notice convening the general meeting.
The board consists of up to 12 board members and two alternates.
Nine board members are elected at the general meeting, so that five board members are elected in even years and four board members are elected in odd years. Board members are elected for a term of two years. Alternates are elected for a term of one year. Board members and alternates are eligible for re-election.
The board can appoint up to three additional board members and up to two observers. The appointment of such board members and observers is made for one-year terms.